Honors Club Constitution & By-Laws
Constitution
Article I. Name
This organization shall be named The Honors Club (hereafter referred to as "The Club"), a social and philantropic organization of The University of Akron (hereafter referred to as "The University").
Article II. Purpose
The purpose of The Club shall be to provide exposure to the arts and sciences, group activities, opportunities to form friendships, a forum for group discussion of ideas and opinions, and opportunities to server both campus and community. The purposes, objectives, and activities of The Club will be consistent with the rules and regulations of The University.
Article III. Membership
Membership in this organization shall be open only to those students associated with The Honors Program of The University. Individual membership shall be contingent on payment of dues and continued good standing with The Club and The University.
Article IV. Officers
The officers of The Club shall include the positions of President, Vice-President, Secretary, Treasurer, and Social Director.
Article V. Amendments
Amendments may be proposed by any member of The Club and shall become a part of this constitution if three-fourths of the members present are in favor. Voting on amendments shall be announced two weeks prior to the vote and all members will have the opportunity to proxy vote if they so desire. Proxy votes must be given to the President or any other officer prior to the vote.
Article VI. Ratification
The constitution shall be ratified by two-thirds of the members present and shall take effect upon ratification.
By-Laws
Article I. Officers
Section 1. At the charter meeting of The Club which shall be called to order by the President, officers for the following year shall be elected by majority vote of the members present and the terms of election shall last until the next scheduled election. These elections shall be held at the first meeting in April and the newly-elected officers shall begin their terms following the next meeting.
Section 2. Candidates for the office shall be of sophomore rank by the fall semester of the term of office to which they are aspiring.
Section 3.a. The duties of the President shall be to preside at all meetings and to execute the programs of The Club.
Section 3.b. The duties of the Vice-President shall be to preside at meetings when the President is, absent, to assist the President in his/her duties, to keep track of all supplies, and to oversee all committees of The Club.
Section 3.c. The Treasurer of The Club shall keep accurate records of and be responsible for all funds credited to all accounts of The Club. The handling of the accounts must be in accordance with the regulation set forth in Article VII of the By-Laws.
Section 3.d. The Secretary shall keep the minutes of each meeting, handle all incoming and outgoing correspondence of The Club, and server as Editor-in-Chief of The Torch, the monthly newsletter of The Club.
Section 3.e. The Social Director shall maintain and update the scrapbook of The Club, a complete journal of all activities by The Club, and a bulletin board used to inform members of activities and meetings of The Club.
Article II. Executive Committee
Section 1. The Executive Committee shall consist of the officers of The Club.
Section 2. The Executive Committee shall meet upon request of the President.
Article III. Order of Succession
If the President is unable to fulfill an obligation to The Club and complete the full duration of the term for which the President was elected, the order of succession shall be as follows: (1) Vice-President, (2) Secretary, (3) Treasurer, (4) Social Director. The position vacated by an officer undertaking the duties and position of the President shall be filled by the process of Special Elections outlined in Article VI of the By-Laws.
Article IV. Inability for an Elected Officer to Complete Elected Term
If for any reason an officer is not able to fulfill an obligation to The Club and complete the full duration of the term of office for which the officer was elected, the vacant office shall be filled by the Special Election process outlined in Article VI of the By-Laws.
Article V. Recall of an Elected Officer
Section 1. Any officer may be recalled for re-election by the members of The Club no more than once per elected term.
In order to recall an officer for re-election, the members of The Club must (a) have just cause for recall, (b) petition members of The Club and collect legal signatures of at least one-half of the total voting membership of The Club, and (c) present the petition and signatures to the officer who ranks the highest in the order of succession outlined in Article III of the By-Laws assuming the President as having the highest position and who is not directly affected by the recall.
Section 2. Within one week of acceptance of the petition and signatures, the receiving officer must notify all members of The Club of the recall of the vote. The recall vote must be held within two weeks of acceptance of the petition and signatures and will comply with the following format: (a) the ballot must include the name(s) and position(s) of the officer(s) affected by the recall vote, (b) the vote will decide whether the officer(s) should continue to serve in the capacity of the respective positions) or not; therefore a vote in the affirmative allows the officer(s) to continue to server, while a vote in the negative relieves the officer(s) of the respective position(s), (c) a two-thirds majority is required to relieve an officer of office, d) proxy voting will be permittedm and (e) the vacated office(s) will be filled by Article III of the By-Laws in the case of the President and/or Article IV of the By-Laws for other officers.
Article VI. Special Elections
Section 1. The day of special election must be held within two weeks of the immediate need of such an election. The voting members of The Club must be given at least one week notice of such a special election. Nominations will be allowed for the vacated office(s) during the week prior to the special election. Proxy voting will be allowed. A plurality of votes is needed to gain the vacated office to which the person is aspiring.
Article VII. Disbursements of Funds
Section 1. Disbursements of funds for activities of The Club not exceeding a maximum of thirty (30) dollars shall require the proper authorization of both the President and Treasurer. Those disbursements exceeding thirty (30) dollars shall require (a) a majority vote of all members present during the voting process or (b) if members of The Club cannot be assembled to attain such voting criteria, the proper authorization of the President and a majority of the officers.
Section 2. Accounts held by The Club with the requirement of the proper signature of the adviser (or proper substitute in case of the unavailability of the adviser), The Club shall follow the regualtions as outlined in Article VII, Section 1 prior to seeking the signature of the adviser for proper substitute.
Article VIII. Dues
Section 1. Dues for the first semester of The Club's existence shall be $5. The dues for all following semesters shall be $5 per semester or $10 per year. The dues can only be adjusted by a majority vote of the members present. Dues for the coming year shall be determined at the last meeting of the current year. One week notice prior to the day of the vote. Proxy voting will be permitted.
Article IX. Quorum and Amendments of By-Laws
A quorum shall consist of twenty percent of The Club's members. The By-Laws shall be adopted by a majority vote of the charter members at The Club's first meeting. The By-Laws shall be amended by approval of three-fourths of all members present at the time of the voting. Proxy voting will be permitted.
Article X. Meetings
The officers shall call the first meeting within three weeks of the beginning of the fall semester classes. At this time the meeting times will be set for the year. Meetings will be held at least once a month, except for January.
Article XI. Order of Business
Robert's Rules of Order will govern the order of business where they do not conflict with the Constitution or By-Laws.
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Last Modified: 1/2/99. © 1999 Honors Club and The University of Akron
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