Important Information for Non-automated, Non-barcoded, Non-Profit, and Regular Standard "A" (3rd class) Bulk Mail

Working with Printing Services, Mail Services offers an automated program for addressing and sorting mailpieces as a conveniece to University departments. If you would like to take advantage of the automated mail processing, please contact Michael Wieland at 330-972-8554.

Mail Services offers an automated program for addressing and sorting mailpieces as a convenience to university departments. Those departments who do not participate in the Standard A Automated (Barcoded) Bulk Mail Program may continue to prepare their bulk mailings as before. Also, if your mail piece does not meet the mail piece design requirements for automation, you must prepare your mailing as a non-automated, non-barcoded Standard A bulk mailing. If you are unsure, please call 593-1851 to arrange for a consultation.

The mailpieces still must be manually sorted according to postal regulations. Your department can prepare the mailing or you may choose to have Mail Services prepare the mailing. For those who wish to prepare their own mailing, Mail Services can provide you with detailed instructions for all necessary procedures, including manually sorting the mailing into 5-digit, 3-digit and Area Distribution Center Zip code bundles.

** Please note that if you choose to manually prepare your mailing, you will pay higher postage rates, the preparation time will be much greater, and the mail will move more slowly within the U.S. postal system.

One important change in preparation of a mailing that is non-automated, non-barcoded Standard A (originally known as 3rd class) Bulk Mailing:

All Standard A Bulk mailings that are not automated (barcoded by Mail Services) must have the 5-digit zip codes in each address verified and corrected within 12 months prior to the date of mailing by an USPS-approved method. The methods include one of the following: Using CASS-certified address matching software, or current Address Information System (AIS) products to qualify those lists maintained in a database or manual verification using a Postal Service Zip Code directory or an electronic lookup service.