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Mail Services > General Information > Addressing Mail

Addressing Mail
United States Postal Service
(USPS)

[First Name] [Last Name]
The University of Akron
Department Name
Akron, OH 44325 Zip +4 Code
Intra-Campus Mail
(To a student with a Department Zip + 4)		 [First Name] [Last Name]
Department Zip + 4
Intra-Campus Mail
(To Faculty or Staff)		 [First Name] [Last Name]
Department Name
Zip + 4
All Other Vendors
(FedEx, Airborne, RPS etc.)		 [First Name] [Last Name]
The University of Akron
Department Name
Office Room Number
Building Name
Akron, OH 44325 Zip +4 Code
For delivery purposes we ask that you only use the format as presented
above for UPS, FED EX, RPS.

Note: Please do not use your PO Box number or Building number for
UPS, Fed EX, RPS, as it may delay delivery of your package.

1. Specific Format

All mail needs a delivery address and should also have a return address. The following information is recommended in the sequence and position indicated for addressing:
Domestic addresses:

Foreign addresses:

You will get the best possible service if you:

  • Capitalize everything in the address
  • Use common abbreviations (Exhibit 3)
  • Eliminate all punctuation
  • Use 2 letter state abbreviations (Exhibit 2)
  • Use Zip + 4 Codes
Make sure the place where you want the mail delivered appears on the line immediately above the city, state and zip code line; i.e., 123 W Main Street Suite 400 or PO Box 125, BUT NOT BOTH!

Post Office, State, and ZIP+4 Line

For domestic mail, the post office (city), state, and ZIP Code or ZIP+4 must appear in that order on the bottom line of the address. If all three elements cannot fit onto one line, you must place the ZIP Code or ZIP+4 on the line immediately below the post office and state, aligned with the left edge of the address block.

Delivery Address Line

The line immediately above the bottom line is the delivery address line. The street address, post office box number, rural route number and box number, or highway contract route number and box number must appear on this line.

For mail addressed to the occupants of a multiunit building, you should include the apartment, suite, or room number (or other unit designation) at the end of the delivery address line.

Recipient Line

The name of the intended recipient (business or individual) should appear on the line above the delivery address line. If the address contains both the name of a business and the name of an individual or department within that business, place the name of the business on the recipient line.

The recipient line may be the third, fourth, or fifth line from the bottom, depending on overflow from the delivery address line because of dual addressing or other extra wording.

Information/Attention Line

The line above the recipient line is optional for additional address information. Use this line to direct mail to a specific person (or department) or to provide other information that facilitates delivery with in a company.

Nonaddress Data Line

Any nonaddress data - such as account numbers, subscription order codes, presort codes, and advertising - should appear on the line above the recipient line or the information/attention line, whichever is higher.