Cataloging Curriculum Materials
Written by Karen A. Plummer
Related Pages: Newbery-Caldecott | Reclassification Project
Resources
Cataloging procedures for Curriculum Materials are based on the following authorities and local practice:
- Anglo-American Cataloging Rules, 2nd edition, 1998 revision
- Library of Congress Rule Interpretations
- Library of Congress Subject Headings
- Dewey Decimal Classification (current edition)
MARC Fields
MARC Fields: The following list of MARC tags is not intended to be comprehensive. Rather, the tags listed are those found most often in curriculum materials records. In the NOTES column, double dashes (--) indicate that the cataloger should follow normal practice for constructing and/or editing information in these fields.
| TAG | Description | NOTES |
|---|---|---|
| #007 | Physical Description Fixed Field | Used for multimedia items only. |
| #010 | LCCN | -- |
| #020 | ISBN | -- |
| #028 | Publisher number | -- |
| #041 | Language Code | -- |
| #043 | Geographic Area Code | -- |
| #044 | Country of Publishing/Producing Entity Code | -- |
| #092 | Locally Assigned Dewey Call Number | See instructions: Classification |
| #100 | Main Entry-Personal Name | -- |
| #110 | Main Entry-Corporate Name | -- |
| #111 | Main Entry-Meeting Name | -- |
| #130 | Main Entry-Uniform Title | -- |
| #245 | Title Statement | -- |
| #246 | Varying Form of Title | Important for recording spine titles or subtitles which can stand alone. |
| #250 | Edition Statement | -- |
| #260 | Publication, Distribution, Etc. (Imprint) | -- |
| #300 | Physical Description | -- |
| #440 | Series Statement | If present, remove ISSN from series statement |
| #490 | Series Statement | *Also Add #830 |
| #500 | General Note | -- |
| #504 | Bibliography, Etc. Note | -- |
| #505 | Formatted Contents Note | See instructions: Description/Contents |
| #508 | Creation/Production Credits | Use with videotapes |
| #511 | Participant/Performer Note | Use with videotapes |
| #520 | Summary Note | See instructions: Description/Summary Statement |
| #521 | Target Audience Note | See instructions: Description/Target Audience |
| #546 | Language Note | Important for foreign language materials, multilanguage materials, and special language considerations (braille, closed-captioning, etc.) |
| #586 | Awards Note | See instructions: Description/Awards |
| #590 | Local Note | |
| #600 | Subject Added Entry-Personal Name | -- |
| #610 | Subject Added Entry-Corporate Name | -- |
| #611 | Subject Added Entry-Meeting Name | -- |
| #630 | Subject Added Entry-Uniform Title | -- |
| #650 | Subject Added Entry-Topical Term | -- |
| #651 | Subject Added Entry-Geographic Name | -- |
| #658 | Index Term-Curriculum Objective | If present, add to record. |
| #700 | Added Entry-Personal Name | -- |
| #710 | Added Entry-Corporate Name | -- |
| #711 | Added Entry-Meeting Name | -- |
| #730 | Added Entry-Uniform Title | |
| #740 | Added Entry-Uncontrolled Related/Analytical Title | See instructions: Description/Local Subject Headings |
| #830 | Series Added Entry-Uniform Title | *Also add 490 |
| #856 | Electronic Location and Access | Verify with Karen and/or Acquisitions before adding. |
| #973 | Table of Contents | Instructions for entry: http://www.ohiolink.edu/ostaff/it/TOCprocedures.pdf |
Description
- Awards notes
- If award information is readily available, add it to the record. Newbery and Caldecott award winners will be checked annually to ensure that the appropriate awards notes have been added. See Newbery/Caldecott procedure for more information: http://www3.uakron.edu/ul/depts/cataloging/newbery-caldecott.html.
- Contents notes
- For curriculum materials and juvenile nonfiction, we will include a contents note. Contents notes can be added in one of two ways:
- MARC tag 505 for formatted contents notes. The first indicator for this can vary, depending the type of contents note added: "0" full contents note or "2" for partial contents (selected highlights from the contents). This note is generally added in the OCLC record prior to exporting to INNOPAC. The text of the note is formatted according to AACR2 rules using ISBD punctuation to separate the elements.
- MARC tag 970 TOC data. This repeatable tag is added in INNOPAC (not OCLC). Please see http://www.ohiolink.edu/ostaff/it/TOCprocedures.pdf for the complete OhioLINK 970 specification. The advantage of using the 970 is that you can easily index titles and authors directly from the contents field, plus you can format the contents note to closely resemble the original table of contents in the materials themselves as you indicate the hierarchy for each section.
- Summary statements
- A summary statement or abstract will be added to all curriculum center records using the MARC tag 520. For juvenile materials, a brief statement of the content of the item is sufficient. For "curriculum" materials such as activity books, resource guides, textbooks, teacher guides, kits, professional development materials, etc., it is critical to include more complete information in the summary note. Elements which should be included in the summary include:
- The first sentence should include the type of instructional resource, the grade level or audience for the materials, and a brief description or overview of the content of the resource: Examples:
This curriculum kit developed for grades 2 through 6 contains a series of lesson plans and activities designed to develop students' understanding of buoyancy.
This curriculum framework developed for middle school teachers presents the goals, objectives, and benchmarks for teaching physical and earth sciences in grades 6-8.
This software package designed for parents and home use is an illustrated reference to the physical characteristics and behaviors of mammals.
- The educational philosophy of the material/program. Sometimes the resource will suggest a particular approach or instructional methods. If your resource is part of a series, then this is a good place to describe the overall approach of the series. Examples:
Each kit in the series uses an activity based approach to help students learn about science content and processes.
Each video features LeVar Burton, who presents the book and takes students on video fieldtrips, which relate the story to the real world.
- A more specific description of this item. Examples:
This kit offers sixteen activities in which students learn about...
This unit begins with an introductory activity to assess students' prior knowledge of …. Subsequent lessons cover….
- Any unique features that distinguish this resource from all the rest. For example, the resource may contain actual tests or suggest alternative assessments; reproducible worksheets; animations or other illustrations; etc. Examples:
Notes in the margin highlight key points and potential topics for student journals.
A note to parents provides suggestions for helping students comprehend the text.
The teacher's guide provides background information, lists of materials required, and reproducible student worksheets.
Answers to all problems are included.
- The first sentence should include the type of instructional resource, the grade level or audience for the materials, and a brief description or overview of the content of the resource: Examples:
- Target Audience
- Using MARC tag 521 (Target Audience), we can provide information about any specific audience for these materials. The types of "audience" that we are most concerned with are grade levels or special audience characteristics. For grade level, we will use the first indicator "blank" and format the note as follows:
- 521 For grades 9-12
521 For ages 4-9.
521 For elementary grades students.- For special audience characteristics, we will use the first indicator "3" (Special audience characteristics) and format the note as follows:
- 521 3 For preservice teachers.
521 3 For teacher educators or professional development staff.
521 3 For vision-impaired. - 521 For grades 9-12
- Local subject headings (MARC 690)
- UNDER DEVELOPMENT
Classification
- Overview
- The only valid OCLC 049 codes will be AKRC and AKRL (oversize) for all curriculum center materials. AKRJ and ARKW will no longer be used.
- MARC tag 092 subfield a will contain the classification number, which will be constructed from the Dewey Decimal Classification schedules.
- MARC tag 092 subfield b will contain the cutter number constructed from Cutter-Sanborn Four-figure author table (download the Dewey Cutter Program to assist with this at http://www.oclc.org/middleeast/en/dewey/support/program/default.htm), primarily utilizing the author number with title work mark (first significant word of the title)* AND designation of edition [for textbooks] and grade level(s) following the cutter number. In cases of title main entry, the cutter number will be based on the first significant word in the title with optional work mark based on editor, compiler, or publisher, followed by edition [textbooks only] and grade level(s). Example:
- Curr Cen -- Automatic collection heading
372.465 -- DDC classification number
B1678p -- Cutter number
Gr.1-3 -- Grade level range
- Curr Cen -- Automatic collection heading
- Textbooks:
- Cuttering for textbooks may often require an additional line after the cutter number to represent the edition of the resources. Example:
- Curr Cen -- Automatic collection heading
- 550 -- DDC classification number for Earth Science
- T179e -- Cutter number "T179" for Tarbuck as author, work mark "e" for title of text (Earth Science)
- Ed.8 -- Additional info: "Ed.8" for 8th ed.
- Gr.11-14 -- Grade level range
- Literature:
- Cuttering for works of literature, drama, and poetry often differ from that of other materials. In general, follow the guidelines in Dewey Decimal Classification.
- Fiction:
- After a brief trial of integrating children's fiction into the non-fiction collection, feedback from user's provided us with needed information about how fiction should be classified. All fiction, regardless of type (Easy, Picture book, or regular fiction), should be classified as "Fiction" and organized by author. Our model for classification will be as follows:
- Curr Cen
Fiction -- Identifier
A123th -- Author cutter with work mark for title
Gr.PreK-3 -- Grade level
- Curr Cen
- Biographies:
- Biographies will be classified in one of three ways:
- Collective biographies (biographies about multiple persons not associated with a single discipline) would be classified in the 920s.
- Collective biographies about persons in a specific discipline would be classified in the subject area number range. For example, a biographical dictionary of geographers would be classified at 910.92 while a biographical dictionary of philosophers would be classified as 100.92.
- Individual biographies would be classified with the subject disciplines he/she is primarily associated with. For example, a biography of a physicist would be classified as 540.92 (Physics, Biography) then the cutter number would be devised for the last name of the person the biography is about including a work mark for the author of the biography. Thus a biography of Marie Curie written by Smith for grades K-4 would be classified:
- Curr Cen
540.92 -- Physics (540), biography (.92)
C925s -- Curie (C925), Smith (s)
Gr.K-4 -- For grades K-4
- Curr Cen
Grade Levels
NOTE: If the grade level is not noted on the materials in hand, consult Amazon.com or the specific publishers' web site for more information. Amazon.com is very good about providing reading age ranges for juvenile fiction and nonfiction in their description of the materials or in the editor review.
The following tables can be consulted for constructing the grade level portion of the call number.
| TABLE 1: Age and Corresponding Grade Levels | |
|---|---|
| Use this as a model for both single grades (Gr.1) and grade ranges (i.e., Gr.1-4; Gr.6-12, etc.) | |
| Age | Grade |
| 3-4 | Gr.PreK |
| 5 | Gr.K |
| 6 | Gr.1 |
| 7 | Gr.2 |
| 8 | Gr.3 |
| 9 | Gr.4 |
| 10 | Gr.5 |
| 11 | Gr.6 |
| 12 | Gr.7 |
| 13 | Gr.8 |
| 14 | Gr.9 |
| 15 | Gr.10 |
| 16 | Gr.11 |
| 17 | Gr.12 |
| 18-19/College Freshman | Gr.13 |
| 19-20/College Sophomore | Gr.14 |
| 20-21/College Junior | Gr.15 |
| 21-22/College Senior | Gr.16 |
| TABLE 2: Typical Grade Clusters | |
|---|---|
| Use these whenever the resource in hand presents an educational grouping term such as "primary grades" or "early college." Examine the resource closely for any indication of specific grade levels before using the grade ranges below. | |
| Grade Cluster | Format for Class.No. |
| Primary grades | Gr.PreK-3 |
| Elementary grades | Gr.K-4 |
| Middle grades | Gr.5-8 |
| Junior High | Gr.7-9 |
| Secondary/High School | Gr.9-12 |
| Early College/University | Gr.13-14 |
| Late College/University | Gr.15-16 |
Kits: Special Considerations
UNDER DEVELOPMENT